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Manage the flow of all of your work. Interface with agencies and gain control of your approval cycle.

First, Get a DAM

Marcom is part of every organization. Inevitably you end up with terabytes of files - digital assets - which start to evade your control. Most organizations have figured out that a DAM systems will solve that problem for them but they are still saddled with workflows which are managed by inboxes stuffed full of e-mails with large attachments. Without a DAM, these get saved to folder structures are are effectively unsearchable and unmanageable. 

Next, get Workflow Manager

When you consider that all of these files are actually parts of other files which make up projects, and each part has its own approval process involving its own group of people and you have a lot of frustrated people working many hours to wrangle all of this together.

Otec Solutions will put a DAM underneath all of this to gain control of the assets and a workflow manager on top of it to gain complete control of the process.


Conceive a workflow. Create a workflow template in Workflow Manager. 

WFM Screens

Work the workflow. You can add  files to the workflow and people to be part of it. The files then follow the workflow with certain requirements possible at each stage - you could force them to add one or more image for example. You can attach printing or job  specs to the workflow and when it comes to approval, it really shines. Approvals can go through many people and be rejected back to different steps in the process. Watch an introduction to Workflow Manager here:

Add Soft Proofing

The Vproof stack adds soft-proofing that integrates right into your workflows so approvers can mark up images and add comments and change the status to initiate having the work completed.

Vproof Stack

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