Otec Solutions have released a digital photo & evidence management suite that offers a completely customizable digital file management & automated production workflow solution catering to police forensic information services. From scene of crime capture to production ordering, the systems flexible modules configure to meet the needs of each secure users interface. This improves personnel and process efficiency, enforces compliance were desired, reduces waste, provides tracking/reporting and integration with other supportive/dependant IT systems.

The evidence management suite is built on the world's most popular digital asset management system, Canto Cumulus™. The suite also offers add-on modules that address the specific needs of law enforcement. Software is built on secure and solid industry open standard platforms and includes all necessary components to support a complete photo and digital file evidence  management solution.

The benefits of this system can be enjoyed immediately as this flexible suite can be implemented in a step-by-step method as budgets, project timelines, and evolving policies allow.

Otec Solutions Inc. has been helping their customers implement and support digital asset management and automated workflow solutions since 1999. As a Canto Development Partner, Otec Solutions has been customizing systems development work to enhance our client's reach and effectiveness in supporting their unique business requirements through customized scripting and programming.

What our clients say. “Our foray into a dynamic asset management system could not have been achieved in the timeline required if it had not been for Otec Solutions. The speed and efficiency with which your team helped us define our needs, aspirations, and long term objectives proved that we made the right choice in asking you to partner with us in this venture.”

“Our goal was to find the right software to enable us to accomplish what needed to be done; but more important was to utilize the abilities of our team and yours to give us the momentum to move forward and position ourselves for what we could not foresee. Otec Solutions helped make this happen.”

Peter van Gage, Supervisor, Fulfillment Services, Harlequin Enterprises

The Foundation

Canto Cumulus  As the world's most popular full featured digital asset management solution, Cumulus is both feature rich and flexible in its ability to catalog and manage assets with unique metadata. Extended features are supported for commonly used file formats such as RAW, PDF, MS Word, MS PowerPoint, MS Excel, Open Office as well as many graphic production applications and audio/video formats. Secure user or “role†specific interfaces simplify management of access and permissions authority.

Formal technical certification & development programs lie at the heart of the Canto Cumulus global distribution, support & developer model.
To learn more about Canto Cumulus go to; www.canto.com

Otec Solutions have released a digital photo & evidence management suite that offers a customizable digital file management & automated production workflow solution catering to police forensic information services.

From scene of crime capture to production ordering, the systems flexible modules configure to meet the needs of each secure users interface. This improves personnel and process efficiency, enforces compliance were desired, reduces waste, provides tracking/reporting and integration with other supportive/dependant IT systems.

The evidence management suite is built on the world’s most popular digital asset management system, Canto Cumulus. The suite contains three (3) modules that address the specific needs of law enforcement. Software is built on secure and solid industry open standard platforms and includes all necessary components to support a complete photo and digital file evidence management solution.

Otec Solutions Inc. has been helping their customer’s implement and support digital asset management and automated workflow solutions since 1999. As a Canto Development Partner, Otec Solutions has been customizing systems development work to enhance our client’s reach and effectiveness in supporting their unique business requirements through customized scripting and programming.

What our clients say. “Our foray into a dynamic asset management system could not have been achieved in the timeline required if it had not been for Otec Solutions. The speed and efficiency with which your team helped us define our needs, aspirations, and long term objectives proved that we made the right choice in asking you to partner with us in this venture.”

“Our goal was to find the right software to enable us to accomplish what needed to be done; but more important was to utilize the abilities of our team and yours to give us the momentum to move forward and position ourselves for what we could not foresee. Otec Solutions helped make this happen.”

DEMS Overview

The Foundation

Canto Cumulus – As the world’s most popular full featured digital asset management solution, Cumulus is both feature rich and flexible in its ability to catalog and manage assets with unique metadata. Extended features are supported for commonly used file formats such as RAW, PDF, MS Word, MS PowerPoint, MS Excel, Open Office as well as many graphic production applications and audio/video formats. Secure user or “role” specific interfaces simplify management of access and permissions authority.

Formal technical certification & development programs lie at the heart of the Canto Cumulus global distribution, support & developer model.
To learn more about Canto Cumulus go to: www.canto.com

Digital Evidence Management Suite

The suite consists of three (3) modules described below.

Photo Wizard – This module is activated by simply plugging a digital camera into any PC where the software is installed, or launching the interface when using an accessible disk location. Upon activation, the officer will be requested to enter his badge number, case number, case specific metadata and other tracking data required by the organization. The system will pull all of the photos and gathered metadata into the system. Because each organization is different, this metadata is customizable and where desired, can be made mandatory.

Evidence Management – This module provides flexible configuration so that each user or group, can be extended the specific rights and permissions for their pre-determined level of authority.  Everything from single file “view only” permission access, right up to rich user features are browser based and available globally if desired. Some of the features available include: collection baskets, down-load permissions, batch file conversions, zipped file creation, emailing collections, email notification of viewable collections/files, time sensitive access to viewable collections, full featured searching with frequently used searches being saved and shared. In addition, all systems transaction details starting from access can be logged to support manual or automated report creation.

As a browser based technology the evidence management module is easy to deploy and access while still allowing granular security.

Production Management – This module provides a configurable interface for managing evidence through production stages. Extending secured user access from the evidence module allows authorized users to place orders to satisfy evidence requirements associated to each specific case. Orders can be tracked through multiple output choices and can include shipment, shipment notification, and even delivery confirmation if desired.

Module Details...

Photo Wizard

Connecting your camera activates Photo Wizard, which pulls photos from the camera or an accessible disk location. (Fig 1) Metadata is gathered from the user interface and cataloged with the associated assets into the system. The interface is thumbnail based and has been kept simple to make it easy to use. (Fig 2) The system tracks and keeps all the correlations required to easily access evidence for perusal or trial. (Fig 3).

Figure 1       Choose disk or camera...

Figure 2        Select images to import / catalog....

Figure 3   Enter metadata with which the images are tagged

This gets the photo evidence into the system with minimal effort and maximum metadata applied to the evidence. As soon as the photos are transferred from the camera, the officer is free to continue his day as the system processes them in the background. Once processed they are available for use. The metadata collected on the Photo Wizard can be adjusted to suit each organizations terminology and data capture requirements.

Evidence Management is used to provide both a view as well as workflow process options to facilitate searching for and adding files in collection baskets. The collection baskets can be shared for further review or used as a source for final file output and production. It is also the interface for creating orders for the Production Module.

The Collection Basket tab of Evidence Management is where the users can proceed to download the images or generate an order depending on their permissions. 

Order Form

Production Management is used to access orders created in Evidence Management and get prints or DVD’s made of the collected orders, usually for use in court.

 

Digital Evidence Management Suite makes it easy...

Three simple interfaces handle most needs. The wide array of additional general purpose functionality available through the standard Cumulus solution allows for almost any type of use desired. If task specific simplified interfaces or workflows are required, the suites J2EE Application Program Interface can be leveraged to provide any type of custom functionality required. Otec Solutions can create these specialized applications for you or, if you have the knowledge already in-house, you can create them your self.

To learn more about Otec Solutions Digital Evidence Management Suite

Contact Otec Solutions at sales@otecsolutions.com or Don at 416-616-6506.